Episode Description
You just spent six figures flying everyone in. The energy was electric. Six prototypes emerged in five days. Now everyone’s back home and the drift begins.
In this episode, Ian is joined by friends Shaun Phillips and Jeff Ecker to unpack how to maintain momentum after the magic of being together - including why trust is built through play, not work, the tools that actually replicate in-person connection, and the one daily habit that keeps global teams from drifting apart.
Extended Show Notes
The Big Idea: Off-sites create extraordinary momentum. Then everyone flies home and the system flips - instead of pulling people together, remote work pushes them apart. The question isn’t whether to do off-sites. It’s how to bottle what works and replicate it when you’re 5,000 miles apart.
What We Cover:
Why you accomplish in one week together what takes a month apart
The difference between working with colleagues and working with friends
How “the dropped glass at happy hour” builds more trust than any workshop
Tools that actually replicate in-person dynamics: chat storms, async video, lean coffee
Why end-of-week calls fail and what to do instead
The builder mindset: moving from admiring problems to solving them
Daily contact as the simplest momentum-keeper
Key Moments:
[00:00] The question every leader asks after an off-site: how do we keep this going?
[03:45] “You can’t have the moment of creating friendships through a dropped glass on Zoom”
[08:20] Tools that work: Miro, Slido, chat storms, and the Tuesday Twilight
[14:30] Why “stupidly busy” kills connection - and how to protect play time
[18:15] The builder mindset in the age of AI
[22:40] Making momentum a metric: the five-question pulse check
[26:00] Daily contact: the smallest action with the biggest impact
This Episode Is For You If:
You’ve just finished an off-site and feel the drift beginning
You lead distributed teams across time zones
You’re trying to justify the ROI of bringing people together
You want practical tools to replicate in-person energy remotely
Quotes
“We probably accomplished in a week what we would have in a month. And more than just the work - it’s the friendships that build the trust that allows you to accelerate.”
“Trust is earned not through when people work together, but when they play together.”
“You don’t want to work with colleagues. You want to work with friends.”
“When you’re apart, the system is the opposite. It’s drifting you away. So you have to be intentional about forcing connection back in.”
“As humans, we just want to be heard. We want to hear from our friends.”
